Easily capture, store, share and retrieve your documents.
Effortless document workflow at your fingertips
From small businesses to the Fortune 500, organizations that rely on document-intensive processes use SmartSearch to manage documents electronically and streamline their workflows as they eliminate inefficient paper based filing systems. Built on the .NET Platform using an open architecture design, SmartSearch is a scalable, value-driven solution that is easy to use, learn and support.
This unique software solution is ideal for paper-intensive businesses such as law offices, physician practices, accounting firms, trucking companies, and mortgage and title companies that are looking for a cost-effective way to eliminate their paper-based filing systems.
Work and Share Together
Working together is key to business success. Employees, departments, and companies alike are looking for better ways to share information. Without expensive middleware or server add-ons, your HyPAS-enabled Kyocera MFP becomes a high speed on-ramp for the conversion of paper documents into easily-shared digital files. Add Kyocera’s SharePoint Connector and these electronic documents can be sent directly to your secure Microsoft SharePoint server – making it easier for employees to share, collaborate and manage their ideas and information.
To leverage your existing IT infrastructure and enable you to maximize workgroup productivity, Kyocera’s SharePoint Connector offers an intuitive Scan-to-SharePoint feature. With this application, you can simply access documents on the SharePoint server directly from your MFP’s control panel. While at the device, you can browse through Document Libraries, create new folders, and scan-to and print directly from SharePoint. And with 24/7 access, authorized users can browse to their existing SharePoint Document Library from any network PC, simplifying and automating the document sharing experience.
Document Management Made Easy!
SentryFile allows you to integrate paper documents and electronic documents into an online filing system. It has all the tools that today’s digital office demands, in a single, web-based package. Quickly create a complete digital library of all your important business documents, and rest assured that in the event of a disaster your data is safe
SentryFile is a comprehensive document management solution that allows you to digitize your filing system. It’s web-based interface allows you to rapidly deploy the solution and ensures compatibility with virtually all platforms and devices. With the included SentryFile Connector for HyPAS you can also scan and search/print documents from the keypad of the MFP. SentryFile’s free KYOcapture connector allows you to integrate with your workflows.
Fax the Right Way
When you think about efficient document workflow – print, copy and scan come to mind, but what about fax? Automating your fax communications will help you get the most out of your current Kyocera technology while controlling costs and reducing risks typically associated with manual processes.
With RightFax, organizations will be able to consolidate all faxing services on the network, giving users convenient access to faxing capabilities on the same devices used daily for printing, scanning and copying. As a result, businesses that use RightFax can reduce operating costs, while also improving their ability to meet security and compliance requirements.
Kyocera’s RightFax Connector allows users to send faxes through an OpenText® Fax Server (RightFax) directly from the operation panel of a HyPAS-enabled Kyocera MFP. Using the touch panel of the MFP, users can access advanced RightFax features such as phone books, billing codes, cover pages, secure docs and certified delivery. The connector offers IT administrators several deployment options for setting up MFPs on the network to work seamlessly with existing RightFax servers.
Maximize Your Business Processes Quickly and Easily
All organizations need to move information from person to person and place to place in order to complete daily tasks. The need to get vast amounts of information to knowledge workers quickly and efficiently is essential to the success of any organization. Using MaxxVault Enterprise your documents and data are stored in a robust Electronic Document Management System (EDMS) and are available instantly from your desktop, via the web or from within your line of business applications.
MaxxVault provides scalable electronic document management solutions to organizations of any size, across many industries, helping to reduce costs and improve productivity. The application automates the process of moving documents quickly and efficiently to anyone in your organization for review, analysis, processing or approval. With MaxxVault managing your document flow there are no lost or misplaced files and workers are notified via email as soon as new tasks are assigned.
MaxxVault Enterprise captures documents from a variety of sources – scanner, MFP, email, line of business application, etc. into a central library. The application then securely organizes documents based on index criteria, resulting in easy searches rather than fumbling through complex folder trees. Document access and activity throughout the entire application is tracked. This in-depth auditing capability, coupled with rules for retention and destruction, helps ensure your organization is compliant with regulatory requirements.
MaxxVault is committed to assisting organizations with streamlining their document processes, optimizing productivity and competitiveness by providing cost effective enterprise document management solutions that eliminate manual processes prone to human error.
Enterprise Fax Server at a Small Business Price
The GoldFax™ Connector for Kyocera HyPAS-enabled MFPs and enterprise fax server provides a secure fax solution that is lower cost compared to conventional faxing, improves productivity, and helps organizations meet industry regulatory compliance including HIPAA, Sarbanes-Oxley, Gramm-Leach-Bliley, Freedom of Information, and FERPA. GoldFax is affordable by small businesses and full featured and scalable for enterprise organizations.
Fax-enable all Kyocera HyPAS capable MFPs without added cost of MFP fax hardware or need to connect a fax line to Kyocera MFPs. Eliminate costly Analog Plain Old Telephone System (POTS) fax lines ($25 – $100/month). Replace fax lines with inexpensive Direct Inward Dial (DID) fax numbers (approximately $.25/month) and automatically route received faxes to assigned users email. GoldFax pays for itself with these immediate cost savings.
Fax digital documents from your Microsoft® Windows® and Apple® Mac® computers and mobile devices. Control access to faxes including required or optional authentication (User Name and Password) at computer and Kyocera MFP Touch Screen. GoldFax also supports “single sign on” at Kyocera MFPs with Kyocera AccessLock and RFIdeas Card Readers. Enforce standards with fax cover sheets automatically generated for all sent faxes and auto filled with user contact information. Avoid fax document violations with GoldFax Blocked Fax Numbers and limit access to authorized fax phonebooks – customizable for each Kyocera MFP and based upon user login. Reproduce ALL received and sent faxes – user and organizational access control.
GoldFax integrates with any telephone environment, any email, and any document and content management system. Telephone connectivity solutions include Analog, DID, BRI, Digital T1/PRI and E1/PRI, Media Gateways, Fax over IP, and the latest GoldFax Cloud hosted fax telephone service. GoldFax supports “virtual machine” deployments (VMware®, Hyper-V®, Citrix Xen®) and thin client environments (Terminal Services, Citrix®). GoldFax – the fax solution for healthcare, finance, government, legal, education, and other industries.